Are you someone who’s finding it hard to keep overhead costs down in your business? Or perhaps you’re someone who’s just looking to help your office save enough money so it can continue running smoothly. If so, you’re in luck as we’ll be listing down in this article some great ideas that should help you ease the strain on your office’s budget.
From playing it smart with office supplies to fine-tuning your hiring process, these tips should prove essential to any business, but most especially to those who are looking to achieve the operational growth and success that they’ve been working so hard towards.
Maximize your office supplies
Office supplies can be considered as one of the bigger sources of business expenditures, mostly because businesses often buy more than what they need. After all, any boss would want to make sure that their employees have more than enough tools at their disposal to help them with their day-to-day work. Any perceived lack of office supplies can result in work disruptions, which can then result in lost business opportunities and thus lost revenue. As such, the expense is justified.
Unfortunately, this isn’t always the case. In fact, it’s a common scenario that a large chunk of office supplies either gets lost, forgotten, or “appropriated” by opportunistic employees. Whichever way you look at it, this results in the business losing money.This is especially true if it involves the more expensive types of office supplies, such as high-quality printing paper and printer ink cartridges.
Saving money here is simple. First, carefully ration out the supplies to each employee, ensuring that they only get the amount they need. Second, don’t let just anyone access the supply storeroom, make sure it’s under lock and key. Third, choose generic or third party products for expensive supplies, such as printer ink cartridges, rather than OEM ones. By choosing generic ink cartridges over first party cartridges, you get the same quality and quantity of ink for a fraction of the OEM price.
Doing all of these will ensure that your current stock of office supplies will last much longer than it used to, helping you save a bit more when it comes to resupplying your office.
Use natural light as much as possible
Turn off the lights and open the blinds and curtains during your day shift. This lets in natural light, allowing you and your employees or coworkers to work without the aid of artificial light. This lets you save on the office utility bill while also taking advantage of the mood-lifting benefits that natural light can give.
If your business type can allow it, look into allowing telecommuting for your employees. Telecommuting is where the employee works at home instead of at the office, while relying on the Internet to communicate with you and their coworkers.
This can save you a lot when it comes to your electricity bill, as having your employees work from home means you won’t have as much equipment switched on inside your office during work hours. There’s also the bonus of your employees being able to save on commuting fees.
Unplug all electronics at the end of the day
Unless your business requires certain equipment or machinery to be constantly plugged in 24/7, unplugging everything from their power sources is something you should always do after the end of every shift. Simply shutting them down or turning them off isn’t enough, as this only sends them in a “standby” state, where they’re still drawing energy from your office’s main circuit. This will obviously affect your electricity consumption, causing your utility bill at the end of the month to be higher than you expected.
By unplugging these electronics from their sockets or power sources, you prevent them from consuming energy while they’re not in use. This results in you paying considerably less for utilities.
Another budget friendly tip is to recycle paper. No, we’re not just talking about tossing used paper in a recycling bin, but also maximizing the use of the paper you’re currently using or about to use. For example, print on both sides of the paper, not just on one. Another is to save used paper or envelopes as scrap, which can then be used for notes, to-do lists or for office party decorations. There’s also the practice of double checking your document for typos or formatting errors before printing, as any errors left over during the printing process could result in wasteful and unnecessary do-overs.
Buy second-hand office furniture
While it’s always tempting to stock an office with brand new furniture, you’re much better off budget-wise by getting your office chairs, desks, tables, and file cabinets secondhand instead. While they may not look as attractive or as shiny, they’ll still be able to reliably perform the function you bought them for, especially if you made sure to check every piece for any structural issues before purchasing. The savings you’ll also be getting when buying secondhand will more than make up for any blemishes or imperfections that you may have to put up with, too.
Enact these budget-saving ideas and make a positive difference in reducing the overhead costs of your office today. Doing so will not only help the office run much more smoothly but also contribute to its overall health, profitability, and growth.